Greetings, Ice & Fire Con friends and supporters.
It’s a new year, and therefore time for another status update in regards to future IAFC events. Unfortunately, with the US’s delay rolling out the COVID-19 vaccine, it is with the heaviest of hearts that we have decided to once again postpone our convention, moving it from April 2021 to April 21-24, 2022. We do not feel comfortable risking the health of our attendees and volunteer staff, and are not encouraged by Ohio’s travel and gathering restrictions; therefore, it would simply be irresponsible to host an in-person event in April of this year.
I’m sure everyone’s first question is, “What about our 2020/2021 tickets?” Well, our policies for this postponement are the same as for when we postponed our 2020 event entirely, moving it to April 2021 – per our ticket policies, refunds cannot be offered. Ice & Fire Con counts not just on our ticket sales, but on our Patreon and funds raised at the event itself, to operate. While we do currently have the funds set aside to host our next convention, the sad truth is that, because we did not hold an in-person event in 2020 and will not be able to hold one in 2021, offering refunds at this time would seriously harm any chances of IAFC continuing in 2022, let alone beyond.
In regards to rooms: if you paid a deposit for a room to 2020/2021’s event, Deer Creek has chosen to cancel & refund reservations at this time, instead of holding your funds for 2022’s event. This is simply due to the length of this particular postponement and is unfortunately not something we at IAFC had/have any control over. We sincerely apologize for any inconvenience. ***Whether you had a room booked for 2020/2021 or not, please DO NOT contact Deer Creek in an attempt to book one for our 2022 event.*** Our room block is not currently open (and neither are general reservations for Deer Creek for April 2022), and we are in the process of working with the lodge to create a system that will allow current ticket holders who already had their rooms booked for 2020/2021 first right or refusal when booking for 2022.
Again, we ask that you please keep in mind that Ice & Fire Con is a not-for-profit event entirely staffed by volunteers, and that every dollar made from tickets and otherwise is put back into the convention and the things we need to make it run.
Thank you all so much for your continued understanding and support. We are already planning a mini virtual con the weekend of April 22-25, and we truly hope to see you in 2022.
– Tara
Organizer, Ice & Fire Con